What is this? We are receiving an error because we don’t have true column labels (header row) when cells are merged like they are in our top row. Maybe instead, we can make a PivotTable from the data, and pivot by the letter grade? Go to the Insert tab, and select PivotTable. Normally I would have the opportunity to filter by letter grade, but because E1 and F1 were merged cells, Excel instead only offers for you to filter by grade %. Now, Go to the dropdown created next to Grade. Click anywhere in the top row, and on the right side of the Home tab, select Sort and Filter, and Filter.Ģ. You want to filter by all students with an A.ġ. Let’s say I would like to use the custom Filter buttons we play with in Excel Essentials. There are actually quite a few ways that merged cells can be problematic. Perhaps someone did this in an attempt to make their spreadsheet look less cluttered? Let’s see why this might have been a bad idea. If you select any of these, notice in your A lignment group that Merge and Center is selected. The first row of data contains 3 sets of merged cells: A1 with B1 C1 with D1 and E1 with F1. This is a fictional list of students and grades, with some merged cells at the top. If you would like to follow along with my demonstration below, here is an Exercise file: MergedCells That being said… not only is the beauty of a spreadsheet less important than its functionality, which is definitely adversely affected by merged cells… but there is actually a way to alter the appearance identically to merging cells without all of the many disadvantages that come with merged cells. People usually merge cells in an attempt to make a spreadsheet look nicer. In most cases Center Across Selection is a better approach than Merge because it leaves the primary structure of your worksheet intact and avoids certain problems that can occur when cells have been merged.Friends don’t let friends merge cells! This is something you hear often among Excel enthusiasts. The results look the same as merging, but all cells are intact. Now let's apply the Merge and Center approach to our main table. If we check the Format Cells dialog box, we'll see that Merge is left unchecked. The result looks the same as a merge, but all the cells are still in place. If the original selection has text in cells to the right, you'll need to manually remove that text before Center Across Selection takes effect.įor the next two rows, let's remove the text in columns N and O first, and then apply Center Across Selection. To access Center Across Selection, you need to go to the Alignment tab in the Format Cells dialog box.įrom the Horizontal menu, select Center Across Selection and click OK. Like merging, the first step is to select the cells across which you'd like to center text. In contrast, Center Across Selection only centers text it does not combine cells. Other text, if it exists, is destroyed during the merge. Only the value in the upper left cell is maintained. Recall that Merge & Center physically merges cells and centers the remaining text. Here we have the same table we looked at in an earlier lesson on aligning text across cells using Merge. Unlike merging, Center Across Selection leaves all cells in place but still centers text across columns. In this lesson, we'll look at another approach to centering text across more than one column.
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